Handling Travel Pay Legally

How to compensate employees for the hours spent traveling on business is becoming one of the major concerns of the payroll department today.  Many recent changes in federal and state wage and hour rules as well as economic pressures on employers and employees alike can create a situation that can practically invite noncompliance lawsuits—especially if the travel time results in overtime being owed to the employee.

But it isn’t just the DOL (Department of Labor) that is interested in travel pay. The IRS (Internal Revenue Services) also has strict regulations on when employees can be paid for travel expenses without it being considered wages. Does the company use the per diem method to reimburse employees or the accountable plan method?  Or do you even need to have a method when it comes to reimbursing employees for travel expenses?

This webinar will also include IRS regulations for a better understanding around taxable and non-taxable expenses. We will also learn how to properly handle spousal travel and frequent flyer miles.

Learning Objectives:

• Gross Pay/Overtime Concerns
• Defining “Hours Worked”
• Preliminary and Postliminary Activities
• “On-Call” Time
• “On-Duty” Waiting Time
• Training And Seminar Time
• Travel Time
• Taxation and Expense Concerns
• IRS Travel Expense Concerns
• Accountable and Non-accountable Expense plans

The participant will gain valuable knowledge to understand what is considered compensable travel pay from a gross pay and overtime calculation. Real life court cases will be shared to help expand learning.

Who Should Attend:

• Payroll professionals
• Accounting Professionals
• Tax Professionals
• Benefits Professionals
• CFOs?
• Employers and Business owners
• Human Resources Specialists and managers

Ask a question at the Q & A session following the live event and get advice pertaining to your situation, straight from our expert speaker.

Dayna J. Reum

Dayna is currently the Director of Payroll Operations at a major medical center in Chicago.  Dayna has been heavily involved in the payroll field over 17 years.  Starting as a payroll clerk at a small Tucson company, Dayna moved on to be a Payroll Team Leader at Honeywell Inc.  During Dayna’s time at Honeywell she obtained her FPC (Fundamental Payroll Certification) through the American Payroll Association.  She also received several merit awards for Customer Service and Acquisitions and Divestitures. Dayna is no stranger to teaching she has taught at the Metro Phoenix American Payroll Association meetings and at the Arizona State Payroll Conference.  Topics including Payroll Basics, Global/Cultural Awareness, Immigration Basics for the Payroll Professional, Multi-State and Local Taxation and Quality Control for Payroll, International and Canadian payroll.   Dayna has her CPP (Certified Payroll Professional) through the APA.  She also serves on the National American Payroll Association on the National Strategic Leadership Task Force, Government Affairs Task Force (PA Local tax subcommittee).  Dayna has received a Citation of Merit for her service along with being a Gold Pin member of the APA.  Besides her payroll accomplishments Dayna is certified in HR hiring and firing practices and is a Six-Sigma Greenbelt.